Sharing Files and Folders Securely with OneDrive

Share Files with Confidence

OneDrive makes it easy to share files and folders with colleagues and external partners securely.

How to Share a File or Folder

1. Right-click the file or folder in File Explorer or OneDrive online
2. Select Share
3. Enter the email addresses of the people you want to share with
4. Choose permission level:
   • Can view — recipients can only view the file
   • Can edit — recipients can view and edit the file
5. Add an optional message and click Send

Advanced Sharing Options

• Set expiration date: Limit access to a specific time period
• Set password: Require a password to access the shared link
• Specific people: Share only with designated individuals (most secure)
• Anyone with the link: Use with caution — anyone who has the link can access

Best Practices

• Use Specific people sharing for confidential documents
• Set expiration dates on shared links when possible
• Do not share company sensitive files with personal email addresses
• Review your shared items regularly and remove access when no longer needed