Scheduling Meetings with Microsoft Teams and Outlook

Schedule Meetings Effectively

Learn to schedule, manage, and join meetings using Outlook Calendar and Microsoft Teams.

Scheduling a Teams Meeting

1. Open Outlook Calendar
2. Click New Teams Meeting
3. Add title, date, time, and attendees
4. Write an agenda in the description
5. Click Send — attendees receive a Teams link automatically

Best Practices

• Always include an agenda
• Consider 25 or 50 min meetings instead of 30 or 60 to allow breaks
• Use Scheduling Assistant to find available times
• Record important meetings for absent team members
• Share meeting notes in the chat after the call

Joining a Meeting

• Click Join in the calendar invite
• Test audio/video before joining
• Use Raise Hand to speak without interrupting
• Share your screen via the Share button